Do you ever get nostalgic of the old time punch clock?

The manual collection of worked hours can lead to errors or fraud. Not with Kafinea.

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Precise monitoring of worked hours

Enter and manage hours in just a few clicks

Kafinea offers an intuitive interface enabling employees to easily enter their worked hours, either manually or automatically via a time and attendance system. This flexibility ensures greater accuracy and compliance with company policies.

Overtime management and payroll

Don’t get confused about overtime

Differentiate between contracted working hours and overtime worked with Kafinea. Ensure accurate monitoring and flawless payroll.

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Real-time reporting and visibility

View worked hours in real time

Create your own dashboards and reports for immediate visibility of hours worked, projects in progress and resources available. Time is money!

Thanks to Kafinea’s reporting functions, you can set up a periodic email that analyzes the time spent by your employees, with integrated graphs.

Project billing

Automate time-based billing

Assiduous time sheet entry by employees or their managers enables the HR cost of a given project to be calculated. This HR cost can then be automatically included in the customer’s invoice.

Avoid the surprise of a zero margin due to poor anticipation of the time spent by your employees.

Automation for timesheets

  • Customizable workflows

    Create your own workflows to automate the creation of a form, the updating of a field, the sending of an email and much more.

  • Reminder notifications

    Customize your reminders (pop-up window, email or SMS) and their triggers.

  • REST API

    Synchronize data in real time between the platform of your choice and your Kafinea instance.

  • Scheduled reports

    Set up the periodic emailing of a spreadsheet or graphic report.

  • Webhooks

    Send data to other platforms about an event that has just taken place.

Advanced timesheets features

  • Advanced access rights management

    Choose which actions are doable or which information is visible to a group of users, down to each field.

  • Comments and attachments

    Share information and documents with colleagues via the Comments block on Kafinea records.

  • Customizable fields

    Add your own input fields, picklists, date selectors, URLs, etc.

  • Dynamic email templates

    Create your own dynamic email templates easily using shortcodes.

  • Dynamic PDF templates

    Design as many dynamic PDF templates as you like using shortcodes.

  • HR cost

    Calculate HR expenses for a given project based on employee time and hourly rates.

  • Picklists dependency

    Create a relationship between two picklists so that the choices available in one dynamically adapt to the choice made in the other.

  • Relational tabs

    Switch from one record to another linked record with a single click via relational tabs.

  • Reports and charts

    View key information on the module of your choice in real time via spreadsheets and graphical reports.

  • Sending text messages

    Send a text message to a prospect, customer, supplier or colleague in just one click from their record.

  • Tag filtering

    Group different records together under the same tag to find them easily in one place, even if they belong to different modules.

Basic timesheets features

  • Adding images to files

    Illustrate your Kafinea records with an image.

  • CSV import

    Import data via a CSV file by mapping columns in the original file to Kafinea fields.

  • Customizable blocks

    Divide your forms into accordion blocks to group your fields.

  • Customizable dashboards

    Create your own individual dashboards and easily find the information that matters to you.

  • Customizable file naming conventions

    Set prefixes and suffixes for your document names and their incrementation.

  • Dynamic widgets

    Create your own widgets on your dashboards and visualize your data more easily.

  • Filtered views

    Create data lists with filtered views you need on a regular basis and save time.

  • Manual creation

    Generate simple, clear and professional documents in just a few clicks.

  • PDF format export

    Export the data of your choice in PDF format.

  • Personal calendar

    Add one-off or recurring activities and tasks to your personal Kafinea calendar and keep control of your schedule.

  • Record follow-up

    Be notified when a record you are monitoring is updated by one of your colleagues.

  • Records duplication

    Duplicate any record in one click.

  • Sending email

    Send an email to a prospect, customer, supplier or colleague in just one click from their record.

  • Time tracking

    Keep track of the time spent by each employee on a specific project.

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