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Centralization of sales data

  • Sales follow-up
  • Quote creation
  • Sending for electronic signature
  • Receiving and processing orders
  • Dynamic updating and replenishment of physical or virtual inventories
  • Invoicing, issuing credit notes and sending reminders
  • Warranty tracking
  • Sending marketing communications

Task automation

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Targeted campaigns

Integrated forms

Automation for sales

  • Automatic reminders on due date

    Set different levels of reminder for unpaid invoices, from a simple email to a registered mail with return receipt.

  • Automatic supplier orders

    Set a minimum replenishment threshold that triggers an automatic supplier order.

  • Connected webforms

    Import data received from a contact form and use it in Kafinea.

  • Customizable price books

    Create and apply specific price books for your customers and suppliers and save time in your transactions.

  • Customizable workflows

    Create your own workflows to automate the creation of a form, the updating of a field, the sending of an email and much more.

  • Electronic signature

    Send your documents for electronic signature directly from Kafinea and trigger actions as soon as the signature is received.

  • Invoice type by project task

    Choose flat-rate or time-based invoicing for each project task and easily automate your invoicing.

  • Quick creation of a purchase order

    Order manually or automatically from your supplier in one click from an issued invoice.

  • Quick creation of delivery notes

    Generate a delivery note in one click from a sales order.

  • Reminder notifications

    Customize your reminders (pop-up window, email or SMS) and their triggers.

  • REST API

    Synchronize data in real time between the platform of your choice and your Kafinea instance.

  • Scheduled reports

    Set up the periodic emailing of a spreadsheet or graphic report.

  • Webhooks

    Send data to other platforms about an event that has just taken place.

Advanced sales automation features

  • Advanced access rights management

    Choose which actions are doable or which information is visible to a group of users, down to each field.

  • Choice of company to invoice

    Choose to invoice the parent company when doing business with multi-company entities.

  • Comments and attachments

    Share information and documents with colleagues via the Comments block on Kafinea records.

  • Customizable fields

    Add your own input fields, picklists, date selectors, URLs, etc.

  • Differential invoicing

    Simplify your project invoicing follow-up with our progress invoicing assistant.

  • Dynamic email templates

    Create your own dynamic email templates easily using shortcodes.

  • Dynamic PDF templates

    Design as many dynamic PDF templates as you like using shortcodes.

  • Recurring consumption invoicing

    Trigger periodic invoices based on consumption data retrieved via API or entered manually.

  • Recurring subscription invoicing

    Invoice your customer’s subscriptions automatically at the frequency of your choice.

  • Relational tabs

    Switch from one record to another linked record with a single click via relational tabs.

  • Reports and charts

    View key information on the module of your choice in real time via spreadsheets and graphical reports.

  • Sending text messages

    Send a text message to a prospect, customer, supplier or colleague in just one click from their record.

Basic sales automation features

  • Adding products and services from a catalog

    Automatically import prices and quantities for your products and services from a catalog.

  • Advanced document personalization

    Customize your sales documents with your corporate colors thanks to Kafinea’s low-code PDF designer.

  • Automatic entry of customer’s information

    Import all your customer’s information (postal address, SIRET number, email, etc.) into your documents simply by selecting it.

  • Converting quotes or purchase orders into invoices

    Convert a quote or or a sales order into an invoice with a single click.

  • Customizable dashboards

    Create your own individual dashboards and easily find the information that matters to you.

  • Customizable file naming conventions

    Set prefixes and suffixes for your document names and their incrementation.

  • Dynamic widgets

    Create your own widgets on your dashboards and visualize your data more easily.

  • Link to opportunities

    Link the documents you issue to a specific commercial opportunity.

  • Manual creation

    Generate simple, clear and professional documents in just a few clicks.

  • Multi-currency compatibility

    Do business with your customers abroad, Kafinea is compatible with multiple currencies.

  • Multi-UoM (units of measure)

    Buy or sell in different units of measure, Kafinea standardizes and weights them for you.

  • Paper or electronic invoicing

    Send your invoices to your customers in their preferred format.

  • Personal calendar

    Add one-off or recurring activities and tasks to your personal Kafinea calendar and keep control of your schedule.

  • Sending email

    Send an email to a prospect, customer, supplier or colleague in just one click from their record.

Unleash your company’s potential now.