Your products are too old to play hide-and-seek.

It’s a challenge to keep your stock up to date when sales volume increases. Not with Kafinea.

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Storage locations

Organize your physical and virtual inventories

Customize your storage sites and locations to find your products quickly.

You can add your own custom locations, such as rack or shelf numbers, or computer storage folders.

automatic supplier orders

Fill your stock before it’s even empty

After setting a minimum replenishment threshold, you can choose to have Kafinea notify you or automatically place orders with your suppliers.

The entry of a customer order triggers a reduction in stock, which in turn can trigger an automatic supplier order: pure automation. No more oversights, no more surprises.

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Delivery slips

Control your deliveries

How can you effectively control incoming merchandise when the volume of products is high and staff numbers are limited? Don’t panic, thanks to Kafinea you can generate a delivery slip with just one click from your supplier order: a real time-saver and a guarantee of precise merchandise controls!

Delivery notes

Customize your delivery notes

Apply your logo and colors to your delivery notes to make them easier for your customers to process. You can create as many templates as you like.

Generate a delivery note in just one click from the customer order form, and save considerable time.

Automation for stock management

  • Automatic supplier orders

    Set a minimum replenishment threshold that triggers an automatic supplier order.

  • Connected webforms

    Import data received from a contact form and use it in Kafinea.

  • Customizable workflows

    Create your own workflows to automate the creation of a form, the updating of a field, the sending of an email and much more.

  • Quick creation of delivery notes

    Generate a delivery note in one click from a sales order.

  • Reminder notifications

    Customize your reminders (pop-up window, email or SMS) and their triggers.

  • REST API

    Synchronize data in real time between the platform of your choice and your Kafinea instance.

  • Scheduled reports

    Set up the periodic emailing of a spreadsheet or graphic report.

  • Webhooks

    Send data to other platforms about an event that has just taken place.

Advanced stock management features

  • Advanced access rights management

    Choose which actions are doable or which information is visible to a group of users, down to each field.

  • Comments and attachments

    Share information and documents with colleagues via the Comments block on Kafinea records.

  • Customizable fields

    Add your own input fields, picklists, date selectors, URLs, etc.

  • Dynamic email templates

    Create your own dynamic email templates easily using shortcodes.

  • Dynamic PDF templates

    Design as many dynamic PDF templates as you like using shortcodes.

  • Inventory alerts

    Set alert thresholds and receive notifications to proactively monitor and manage your inventory.

  • Picklists dependency

    Create a relationship between two picklists so that the choices available in one dynamically adapt to the choice made in the other.

  • Product barcodes and QR codes

    Define a barcode or QR code for each product and create customized automations.

  • Quick creation of delivery notes

    Create a delivery note in one click from a supplier’s order to facilitate your merchandise checks.

  • Relational tabs

    Switch from one record to another linked record with a single click via relational tabs.

  • Reports and charts

    View key information on the module of your choice in real time via spreadsheets and graphical reports.

  • Tag filtering

    Group different records together under the same tag to find them easily in one place, even if they belong to different modules.

Basic stock management features

  • Adding images to files

    Illustrate your Kafinea records with an image.

  • Choice of a storage location

    Define a storage location for each item or family of items.

  • CSV import

    Import data via a CSV file by mapping columns in the original file to Kafinea fields.

  • Customizable blocks

    Divide your forms into accordion blocks to group your fields.

  • Customizable dashboards

    Create your own individual dashboards and easily find the information that matters to you.

  • Customizable file naming conventions

    Set prefixes and suffixes for your document names and their incrementation.

  • Dynamic widgets

    Create your own widgets on your dashboards and visualize your data more easily.

  • Filtered views

    Create data lists with filtered views you need on a regular basis and save time.

  • Multi-UoM (units of measure)

    Buy or sell in different units of measure, Kafinea standardizes and weights them for you.

  • PDF format export

    Export the data of your choice in PDF format.

  • Record follow-up

    Be notified when a record you are monitoring is updated by one of your colleagues.

  • Records duplication

    Duplicate any record in one click.

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Unleash your company’s potential now.

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